Commencement FAQs

Below are frequently asked questions about commencement ceremonies at Jefferson College of Health Sciences. If you have a question that is not addressed on this page, Call the Office of the Registrar at (540) 224-4492 or the Office of Communications & College Relations at (540) 985-9031.

Click on a link below to skip to a question and answer.

Guests

Is there a limit to how many guests I may invite?

No. You may invite as many as you like. Admission is free, no tickets required.

How long does the ceremony last?

Approximately 2 hours.

Is parking free?

Parking is free to you and your guests at the Berglund Center.

Where do my guests go?

Guests should go directly to the Special Events Center the across the plaza and through the glass doors. Greeters there can offer assistance to those requiring it. An elevator just inside the entrance leads directly to the seating level for anyone needing to avoid stairs.

Will there be accommodations for guests with disabilities attending the ceremony?

Yes. Our greeters and ushers can assist all guests with disabilities attending the ceremony. Special seating arrangements can be made upon notice and an elevator just inside the entrance leads directly to the seating level for anyone needing to avoid stairs.

Can my guests approach the stage to take my photo or film me as I accept my diploma?

No. All guests attending the commencement ceremonies must remain in the seating area for their safety as well as the safety of those participating in the exercises. Photographs of graduates as they cross the stage and accept their diplomas will be taken by a professional photographer at the event. Graduates will be contacted by this photographer via their college e-mail accounts with the opportunity to purchase their photos after the ceremony.

Graduates

Do we rehearse?

No. Please arrive dressed and ready for the actual ceremony.

Is there a dress code?

  • Yes.
  • No flip flops. No external adornment is permitted on regalia: no signs, jewelry, flowers, etc. This includes any decoration on the top of the graduation cap.
  • Your cap should lie flat on your head with the tassel on the right. After the President confers the degree upon your group as a whole, you be invited to move it to the left.
  • Leave all valuables and questionable items such as pocket knives at home
  • Before the ceremony begins, leave purses with one of your guests for safe keeping.
  • Security will search all bags upon entry to the facility.

When do I need to arrive?

  • Be at the Berglund Center's Berglund Hall no later than 9:15 a.m. for line up.
  • Failure to be on time may cause you to lose your place in the procession to the Special Events Center and in the ceremony.

Where do I go?

  • Enter the main doors to the Berglund Hall. Find your department and line up as directed by your program Director.
  • Decorum is to be observed by all in attendance. Security will remove any person acting inappropriately.

Will photography be provided for graduates by the college?

Yes. Photographs of graduates as they cross the stage and accept their diplomas will be taken by a professional photographer at the event. Graduates will be contacted by this photographer via their college e-mail accounts with the opportunity to purchase their photos after the ceremony. All guests attending the commencement ceremonies must remain in the seating area for their safety as well as the safety of those participating in the exercises.

What if I choose not to participate in commencement?

Please notify the Registrar at (540) 985-8108 by April 30. Provided there are no holds on your student account, your diploma may be available for pick up in the Registrar’s Office on Monday following the ceremony. Or, you may give the registrar a mailing address to have it sent to you.

Honors

What are graduation honors?

  • Cum Laude - cumulative GPA of 3.400-3.599
  • Magna Cum Laude - cumulative GPA of 3.600-3.799
  • Summa Cum Laude - cumulative GPA of 3.800-4.000

When do I find out about honors?

  • You should be able to check Self Service for your cumulative GPA the day before Commencement.
  • Honor cords will be distributed during the line-up at graduation.
  • Honors will be announced with the student’s name during the ceremony. Honor cords are worn over the regalia.

What if I choose not to participate in commencement?

Please notify the Registrar at (540) 985-8108 two weeks before Commencement. Provided there are no holds on your student account, your diploma may be available for pick up in the Registrar’s Office on Monday following the ceremony. Or, you may give the registrar a mailing address to have it sent to you.

Diplomas

Why would I receive a diploma folder with no diploma in it?

Various reasons include but are not limited to: 

  • You may owe money,
  • Your electronic Exit Form was not submitted or not complete,
  • You may have a grade of “Incomplete.”  

From the outside your diploma folder will look like everyone else’s as you walk across the stage and receive it. The inside will indicate the reason for the missing diploma.

What size will my diploma be?

  • Masters and Bachelors- 14” x 11”
  • Associate- 8 ½” x 11”

Transcripts

How can I order my official transcripts?

  • Graduates needing official transcripts sent to licensing boards or other institutions after graduation must submit a Transcript Request Form to the Registrar’s Office. You can do this via your Self-Service account or fax in the request form found on the college website by clicking here. This service is provided to you for free by Jefferson College of Health Sciences.

  • You may also order transcripts through Transcripts on Demand by Scrip-Safe International for a nominal fee. This process is completely secure. To access the Transcripts on Demand service, go to https://iwantmytranscript.com/jchs.

    The first time you use this service, you will set up your account with Transcripts on Demand. You will provide your current/former names, address, student ID and other information. You will be able to log in to your account and update your information whenever you need. The Family Educational Rights and Privacy Act requires your signature in order to release your academic records. You will be required to complete a Consent Form and send it to Scrip-Safe by fax, mail or image upload. This Consent Form is created as part of the account set-up process and your signed copy will remain on file with Scrip-Safe to cover your future Jefferson College of Health Sciences transcript requests through Transcripts on Demand. You may pay for your transcript via credit card (Visa, Master Card or Discover). Transcripts on Demand uses the most current security available to protect your credit card and personal information.

Inclement Weather

Where can I find inclement weather information regarding commencement?

All notices about inclement weather that could affect the commencement ceremony will be provided to you in the following ways:

  • Via the Inclement Weather Information page on the Commencement at Jefferson College of Health Sciences Hub.
  • Through your jchs.edu college e-mail account.
  • On the college website at www.jchs.edu as a notice at the top of every page on the site.

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