At Jefferson College, the safety and security of our students, faculty, staff and visitors is very important to us. We strive to ensure that everyone at the College can focus on academics in a comfortable and safe environment, while maintaining a welcoming atmosphere for the public to visit our school and learn more about the education we provide.

For more information about the information listed here, contact Susan Booth, Jefferson College Physical Plant and Safety Officer, via email at SLBooth1@jchs.edu or by phone at (540) 224-4640.

If you need immediate assistance:

  • For Police emergencies, call (540) 981-7911 from cell phone or 7-7911 from on-campus phone.
  • For Fire and Medical emergencies, call 911 from a cell phone or 9-911 from on-campus phone.

For statistics on the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Jefferson College; and on public property within, or immediately adjacent to and accessible from the campus, view the The Jefferson College Annual Security Report.

The report includes institutional policies concerning campus safety and security, such as policies concerning sexual violence, emergency responses and evacuations, missing student notifications, fire safety and other matters.

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At Jefferson College of Health Sciences, providing a safe and healthy environment in which to work, learn, and play is very important. We provide numerous safety measures throughout campus:

  • Restricted card and key access entry into campus buildings and residence halls
  • After hours locked-door policy
  • Surveillance monitoring
  • Emergency phones, which can be found on each level by the elevators of the CRCH/JCHS parking garage, at the lower level entrance/exit of the CRCH/JCHS parking garage, on the side of the 915 South Jefferson Street building where resident students park, at the upper level entrance/exit of the parking garage, at the intersection of Jefferson Street and Reid Drive, at the intersection of Jefferson Street and Elm Avenue.

To operate the phones, push the red call button; this sends an alert to the Carilion Police Dispatch Center, which is monitored 24/7.

In addition Carilion Clinic Police Department provides:

  • 24-hour security safety escorts
  • Safety policies and procedures
  • Emergency response plans

How to stay informed during an emergency:

  • Everbridge Alert System - The Everbridge system allows the college community to automatically receive email notifications and opt-in to receive SMS or voice alerts
  • Email messages
  • Emergency floor monitors
  • The College website
  • Local public radio and news stations will broadcast information regarding weather-related closing and delays

 

Reporting Crimes

Crimes are encouraged to be reported to Carilion Police. However, a crime can be reported to:

  • Roanoke City Police
  • CRCH/JCHS 3rd floor Main Lobby Information/Security Desk
  • Student Affairs
  • Administration
  • Faculty or Staff member
  • Campus Security Authorities 

 

Campus Safety Plan

The Safety Plan of Jefferson College is designed as a reference for employees and students in understanding safety regulations and rules of the college. Employees and students have the responsibility and accountability for understanding and applying the information contained in the Plan. You can download the Safety Plan here.

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Safety and Communication
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Building Evacuations 

  • Be familiar with evacuation routes
  • Know the location of pull stations and fire extinguishers
  • Participate in all fire alarms and take them seriously
  • Begin to evacuate at the first sign of smoke, fire alarm, or an evacuation notice
  • Individuals with disabilities are encouraged to identify needs in advance to the classroom instructor, another department official, or Student Affairs in order to receive assistance in the event of an evacuation or other emergency

The CRCH building evacuations will occur immediately when an alarm sounds or through notification by emergency personnel or the emergency message system. Emergency Floor Monitors are utilized to assist with evacuations, as well as a means for emergency notifications. The evacuation gathering place is in the CRCH front parking lot off the 3rd floor main entrance. JCHS students are to gather completely in the front lot and not in front of the building or in the roadway.

The Patrick Henry evacuations will occur immediately when an alarm sounds and the gathering place is located on the Roanoke City Library Lawn.

Be familiar with designated exits in your areas.

 

Medical Emergency 

In the event of a medical emergency,

  • Call Roanoke City EMS at 9-911 on an in-house phone or 911 on a cell phone.
  • Give the dispatcher as much information as possible regarding the nature of the injury/illness and whether or not the victim is conscious.
  • DO NOT hang up until directed to do so by the dispatcher so that the information can be forwarded to emergency personnel.

After making the emergency call:

  • Return to the victim
  • Keep the victim as calm and comfortable as possible
  • Remain with the victim until emergency personnel arrive
  • For cardiac emergencies, wall-mounted Automated External Defibrillators (AED’s) are available in the main 3rd floor lobby, the 4th floor cafeteria and the 1st floor by the Pharmacy. A portable AED is located on the 5th floor in the Library.

 

Fire

  • Pull the nearest fire alarm and call 9-911 on an in-house phone or 911 on a cell phone.
  • Give your name and location of the fire. Do not hang up until the police dispatcher tells you to do so.
  • Close the door to the room if the fire is contained there.
  • Leave the building immediately.
  • Inform others as you pass them to leave the building immediately.
  • Walk—don't run—to the nearest exit.
  • Never use elevators—an elevator may become a trap.
  • Notify emergency personnel immediately if you, or someone you know, are in the building with a physical impairment, or you suspect someone may be trapped inside.

 

Active Shooter/Hostile Intruder

In the event of an active shooter or hostile intruder, instructions are to go to the nearest room and lock or barricade the door. Silence all noise devices, such as radios, computer speakers, and cell phones and remain quiet. Notify authorities as soon as possible and follow instructions from authorities.

A hostile intruder situation can change rapidly. In addition to being aware of your surroundings and escape routes, thinking about how you will react to a hostile intruder situation in advance will help you act quickly and efficiently.

Thinking through scenarios in your head can help you respond faster. Take time to understand your surroundings and environment, then make a plan.  

During an event, there are three choices an individual can make:  Run. Hide. Fight.

  1. Run: If possible, run to an exit and get to a safe location - this is your first option. If a safe exit is available, take it immediately and encourage others to come with you, but do not let them slow you down.
  2. Hide: If a safe escape is not possible, hide until help arrives or safe exit is available. Close, lock, or barricade doors and windows, turn off lights, hide behind something thick, and silence cell phones. Your goal is not only to stay out of sight, but to prevent the shooter from reaching or hearing you. Barricades also distract the shooter, allowing more time for you and responders. Do not answer the door or respond to voice commands until you sure they are coming from police or other legitimate responders.
  3. Fight: As a last resort, and only if your life is in danger, you may choose to fight. Be aggressive, use improvised weapons (fire extinguishers, scissors, hot coffee, glass items, or anything else available), and commit to your actions. Fight as a group if possible. This action also distracts the shooter and allows time and opportunity for police to act.

This video, developed by the City of Houston, describes optional life-saving reactions to an active shooter. The video has been edited for sensitivity purposes.

College Administration, Carilion Police, and local law enforcement will immediately assess the situation to determine appropriate actions.

 

Shelter in Place

In the event of an emergency situation, evacuating may not always be the preferred reaction.

Sometimes the best way to remain safe in an emergency is to stay inside and shelter in place. If you are inside and the facility is affected, evacuate. If you are outside, proceed into the closest facility or follow instructions from emergency personnel on the scene.

The term, shelter in place, means to seek immediate shelter and remain there during an emergency rather than evacuate the area. Shelter in place should only be used when an evacuation is not safe. The decision to shelter in place will be made by members of the college administration, in conjunction with Carilion Clinic Police Department (CCPD), and if necessary, state and local law enforcement. A decision to shelter in place may also be an individual decision.

Once a decision has been made to shelter in place, notification will be made to the campus community using all means of available communication. Everbridge is the system that Carilion Clinic uses for emergency notifications. All students, faculty, and staff automatically receive emergency e-mail notifications through their jchs.edu accounts.  However, in order to receive a text or voice message on your phone, you must login to Everbridge and edit your profile, under ‘How to contact me’.  Everbridge is located on the college website under ‘current students’ and ‘faculty & staff’.  In the event of an emergency message, follow all instructions.

Shelter in place protocol may be used for events such as a hazard incident, hostile situation, or severe weather.

 

Hazard Incident Shelter in Place

In the event of a critical incident where hazardous materials (including chemical, biological or radiological) may have been released into the atmosphere either accidentally or intentionally, a decision to shelter in place may be the preferred method of safely waiting out the release, depending on the incident.

Upon receiving notification to shelter in place:

  • Move to rooms with no windows that can open
  • Close any open windows or doors
  • Rooms that have little or no ventilation are preferred
  • If possible, eliminate air from entering the room by shutting off heater/air conditioning units (this may be handled by engineering/maintenance shutting of the HVAC system(s)
  • Turn off fans
  • Block air from entering the room by covering doorways and vents
  • Notify CCPD (540) 981-7911 or Roanoke City Police Department (911) of your location
  • Only come out when you are told it is safe to do so by authorized personnel

 

Hostile Situation Shelter in Place

In the event of the presence of a person or persons deemed to be a threat to the campus community, a decision to shelter in place may be the preferred method of keeping people out of harm’s way, controlling pedestrian traffic on campus, and controlling access to the building.

Upon receiving notification to shelter in place:

  • Stay in your rooms/ offices/ classrooms
  • Notify those around you, and encourage others to remain rather than to try to leave
  • Lock or barricade the doors, cover door windows, pull down the blinds, turn off  lights and stay quiet and calm
  • Stay away from the windows and doors
  • Silence phones and any other noise making devices
  • Prepare to fight if your area is compromised
  • Silently, check your email, college website, or other news resources
  • Report any suspicious activity, sounds or smells to CCPD (540-981-7911) or Roanoke City Police Department (911)
  • Only come out when you recognize the authority directing you to do so

If a shelter in place is not your best form of defense; remember run, hide, and fight!

 

Weather Shelter in Place

A severe weather event such as a tornado or other high wind event during normal operating hours of the college may necessitate a shelter in place until the threat of bad weather has passed.  By relocating from your normal work area to a space with no windows or to a lower floor may decrease your chances of being injured.

Upon receiving notification to shelter in place:

  • If possible, move to the basement of the building which provides the best protection
  • Move to the lowest floor possible, to an interior room with no windows, or a hallway
  • Move to an interior stairwell if all rooms have windows
  • Stay in the center of the room away from doors and windows
  • Stay in place until the danger has passed

 

Biological Threat

In the event of a biological threat, officials may not immediately be able to provide information on what you should do. It will take time to determine what the illness is, how it should be treated, and who is in danger. If you experience symptoms of nausea, difficulty breathing, convulsions, disorientation, or patterns of illness inconsistent with natural disease, notify authorities. Watch television, listen to radio, or check the Internet for official news and information including signs and symptoms of the disease and areas in danger.

The first evidence of an attack may be when you notice symptoms of the disease caused by exposure to an agent. Be suspicious of any symptoms you notice, but do not assume that any illness is a result of an attack. Use common sense and practice good hygiene.

If you become aware of an unusual and suspicious substance nearby:

  • Move away quickly
  • Wash hands with soap and water
  • Contact authorities
  • Seek medical attention if you become sick
  • Follow instructions from authorities

 

Bomb Threat

Immediate response is necessary with a threat of an alleged placement of a bomb or other explosive.

  • When receiving a threat immediately contact Carilion Police at 540-981-7911 or 77911 from an in-house phone.
  • Attempt to gain as much information as possible from the individual concerning: The location of the bomb, the time of detonation, document the telephone number the call is coming from if possible, be alert to background noise, attempt to write the exact wording of the threat and ask the caller to repeat if necessary, note any distinguishing voice characteristics of the caller.
  • If the threat is received electronically, save the message and print if possible.
  • If received in person, get a physical description and direction of travel.
  • Do not handle any threat received by paper or note, or handle any items within the immediate area.
  • Carilion Police Dispatch shall immediately dispatch a police officer to the location where the threat was received. If the threat was received off campus property, the dispatcher will notify the appropriate law enforcement agency.
  • Any suspicious items shall be reported the Carilion Police.
  • College personnel may be utilized to search their areas at the direction of emergency and law enforcement authorities.

For a more comprehensive information: Complete a Carilion Clinic Police Bomb Threat Checklist form here. 

 

Explosion

In the event of an explosion, immediately take cover from possible falling glass or debris.

  • Pull a fire alarm station.
  • Once it is safe, call Carilion Clinic Police at 7-911 on an in-house phone or 540-981-7911on a cell phone.
  • Relay the following information: Your location, cause of the explosion, if know, area where the explosion occurred, any injuries
  • Evacuate the area as soon as it is safe to do so.
  • Follow instructions from authorities.

 

Hazardous Material Spill

Any substance should be considered a hazard if it poses health, life or safety risk when released from its containment.

What you should do:

  • Contact Carilion Police to notify the Haz-Mat Team.
  • Stay away from the immediate area and do not approach anyone unless specifically directed by a Haz-Mat Team member.
  • An incidental spill of a hazardous material which does not pose a significant safety or health risk in the immediate area, nor has the potential to become an emergency within a short time frame, may be safely cleaned by personnel familiar with the hazards of the chemicals in which they work.
  • Consult the Safety Data Sheet if in doubt of precautions.
  • Have anyone who may have been exposed or becomes ill to complete an Event Report and report to Employee Health or the Emergency Department.
  • For spills that exceed internal response capability, local Fire/EMS shall be notified.
  • Follow instructions from authorities.
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Emergency Situation Protocols
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Whether it’s a vicious winter storm, tornado, hurricane or earthquake, you should seek shelter immediately and protect yourself from flying or falling debris.
 

The JCHS Severe Weather Policy 

The President, or designee will consider weather advisories and forecasts and/or other pertinent information. At the President’s, or designee’s discretion, the College may be placed on a delayed schedule (i.e., open at 10 a.m., etc.) or closed (i.e., classes canceled and offices closed) or Day Classes Canceled, or Night Classes Canceled.

Notification of a closing or delay will occur mainly through local television and radio and Everbridge, the college's emergency email/text message notification system.

At the discretion of the Program Director, students may be required to make up time and/or days missed due to college closure or delay. Here’s what you need to know about cancellations:

  • College Closed or Classes Canceled: All classes (day and night) are canceled and all offices closed.
  • Day Classes Canceled: All classes scheduled to begin before 5:00 p.m. are canceled. Faculty and staff should not report unless they have responsibilities after 5:00 p.m. When day classes are canceled, it is expected that night classes will be held unless another announcement is made.
  • Night Classes Canceled: No classes meet after 5:00 p.m. If class is already in progress, students and faculty should leave at 5:00 p.m.
  • Delayed Schedule, opening sometime later than 8 a.m.: Classes scheduled to occur prior to the Delayed Schedule opening time will not meet. If the delayed start time occurs during a regularly scheduled class period, that class will meet from the delayed opening time until the normal class dismissal time.
  • Clinical and/or Internship Rotations: As clinical experiences may fall outside of the College’s usual working hours or are performed at distant clinical facilities, program staff shall use their discretion to determine whether to hold, delay, or cancel a clinical/internship rotation. Students will be notified by a member of the program staff of changes to a rotation a minimum of one hour before the start of the clinical rotation. The program staff will determine the need for alternative clinical rotations for those students who miss a scheduled rotation.
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Severe Weather
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The Clery Act, enacted in 1990 and amended in 1998, 2008, and the Campus SaVE Act of 2013, requires higher education institutions to report crime statistics to current and prospective students and employees and to educate and define Campus Security Authorities for the purpose of who crimes may be reported. Crimes and incidents, especially sexual assaults, may not be reported to campus police and security officers, but they may be reported to others. That’s where Campus Security Authorities come in.

The law defines four categories for a Campus Security Authority:

  1. Campus Police/Security Offices
  2. Non-security officers responsible for monitoring college property: Resident Advisors and Campus Safety Students
  3. People designated as those to whom crimes should be reported: Administration and Student Affairs
  4. Officials with significant responsibility for student and campus activities and regular contact with students: Student Affairs and Club Advisors

The law requires a crime to be reported for the calendar year in which it was first reported to a Campus Security Authority, not necessarily when it occurred.

CSAs can access the training tool here.

Campus SaVE Act

Campus Sexual Violence Elimination Act or Campus SaVE Act, added the crime categories of national origin and gender identity, and crimes of domestic violence, dating violence and stalking.

We must also report arrest and disciplinary actions for liquor, drug and weapon violations.

Crimes must be reported if they occur on-campus, on public property adjacent to campus (roads, sidewalks) and on non-campus property owned or controlled by Jefferson College.

We have a responsibility to notify the campus community about any crimes which pose an ongoing threat to the community, and, as such, campus security authorities are obligated by law to report crimes to the Campus Police/Security Department, Administration, Safety Officer or member of Student Affairs.

Even if you are not sure whether an ongoing threat exists, immediately contact one of the above authorities.

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Campus Security Authority